But once the computer so smart, why not entrust the preparation of such a fully-mails? To do this, apart from those already available in the computer memory of the information should be added only enter the e-mail addresses and business data on their employees who need to send letters.

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After this preparation, even a few dozen letters on the model of the machine will take a few minutes. Never confuse the computer address of the name and the chief engineer, not invite too many customers at the same time and do not prepare a letter, if her memory is not received information from the Department of finished products that have already ordered the product is really ready. This example shows that the full effect of the use of computers can be achieved just by its multipurpose use and when it receives information based on the processing of existing data and produces output documents ready - in this case, the letters that you can immediately carry his signature. We see that the first option (automatic) when planning to supply the computer, and prepares a letter (albeit with the help of) people, much less efficient and fraught with costly mistakes. The recipients prepared with the help of computer messages - officials and private citizens (we are talking about billing for long distance telephone calls). In fact, such an account - a real letter in which he is the address and VARIABLE parts.

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The constant part is printed on paper in advance in hard copy. The variable part - held information on the subscriber conversation. For each conversation, depending on how you programmed a computer, can be printed with date, caused the city code, the number of minutes, and cost. At the end is put the total amount payable. This information (except total) during a telephone call special equipment records without human intervention into machine carrier. At the top of the blank computer automatically typed in the address that it "remembers" for each of the millions of subscribers. Prior to the introduction of such an electronic "workers" address inscribe pen a few hundred employees, who get tired, were not satisfied with their work and, of course, made mistakes.

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Now the case of an incorrect address just dropped, and hundreds of clerical workers freed for more useful activities. Above is an example of such an account issued by a computer. In his compilation of a few milliseconds of time it took the computer about three seconds of the printing device, and 0 (zero) seconds of manual labor. Compared with the minutes that had previously spent on writing down only one address, a huge difference, not to mention the disappearance of errors. Let us return to training with the help of a computer business correspondence. Having examined the use of computers in word processing, we note two important points: Firstly, recruitment and quality of services provided by the author of a computer of any document, book, letter, do not depend so much on the type and hardware capabilities of your computer, but on the quality inherent in his program. Therefore, if the printed text of the wrong done the transfer, it is not "a computer made a mistake," and inaccurately compiled program. Second, the use of computers and programs of any quality cannot improve the text. It is necessary that the author was to write about. Here, the computer cannot help practically. The same applies to the paperless office management. If a plan and make a reservation so that we have to get all the items in the last three days of the month, no computer will not receive additional transportation and gasoline demand that this period will be considerably larger than average. But the same computer can help to reshape the plans and schedule orders with a minimum peak loads.